#Filofax Friday: Hearts

FF (inserts)

As February is considered the month of love I decided to kick-off this month’s planner inserts with some heart decorated printables in pink/red tones and in pink/purple/blue tones. The PDF download includes both colour combinations.

The Pink/Purple option is pictured below:

Hearts Paper

Insert Downloads & Printables will only be available with a Prompts for Filofaxers Subscription. You can get yours for FREE by becoming a mailing list subscriber – don’t miss out – subscribe now.

#FilofaxFriday: A to Z Challenge Insert

A2Z-BADGE-0002015-LifeisGood-230_zps660c38a0The Sign Up list for the 2015 A to Z Challenge is now open. Sign up here. The last couple of years I have used the Blogging from A to Z Challenge as a way to boost my Filofax Insert offering here on the blog. So I am opening up the floor to suggestions for this year’s theme of inserts? What type of inserts do you need for your collection – let me know in the comments.

A to Z Challenge (Insert)

This week for Filofax Friday we are sharing another A to Z Challenge insert. This time suitable the insert is suitable for use in an A5 Filofax as a checklist or brainstorming tool if you are taking part in the challenge.

Insert Downloads & Printables will only be available with a Prompts for Filofaxers Subscription. You can get yours for FREE by becoming a mailing list subscriber – don’t miss out – subscribe now.

How to use the Meeting Notebook with a bullet journal system

Everyone has a slightly different style of working. A Meeting Notebook can help improve your existing methodology, by creating a focus point and a place for all things relating to a specific type of meeting or project, but you can be flexible about how you use it…

Bullet JournalBoth the notes pages and the action point pages can be used using the Bullet Journal System if this is one of your preferred note-taking systems. The notes pages in the Meeting Notebook can be filled with tasks, notes and deadlines with whatever annotations you usually use in your regular journal so you can quickly extract tasks and todos, along with keeping a record in your Meeting Notebook of the important points in the meeting. If you have reoccuring points you might even what to use your own personal bullets to suit your needs.  I keep a list of Task Icons at the front of my notebok just in case, but they are usually self explanatory – but great if I want to add something to my reading list or visit a website.

Our Meeting Notebook is currently LIVE on Kickstarter – Ends Friday 30th January. Get yours quickly.

How to: Use a Meetings Notebook to GTD

Everyone has a slightly different style of working. A Meeting Notebook can help improve your existing methodology, by creating a focus point and a place for all things relating to a specific type of meeting or project, but you can be flexible about how you use it…

GTD

Getting Things Done or GTD is a time management method created by David Allen. The GTD Method is about getting tasks and projects onto paper and breaking them into actionable items. A notebook like the Meeting Notebook can complement this style of working.

The five steps to GTD are:

  1. Capture – Collect what has caught your attention.
  2. Clarify – Process what it means.
  3. Organise – Put it where it belongs.
  4. Reflect – Review Frequently.
  5. Engage – Simply Do.

This system is easily applied to using a Meeting Notebook as an attendee –

1. Capture – This step is simply taking notes in a meeting. Capturing on paper what is said and what is important. The note pages in the Meeting Notebook can be used to capture important information for each meeting

2. Clarify – This step involves making this information capture actionable. At the meeting you should be clarifying with the other members of the team you need to be doing. Not only that, you should be clarifying what needs to be done to get the task done (whether this is asking the question of another colleague, or breaking it down into steps yourself). Clarifying done at the meeting I personally usually continue use the notes pages, clarifying combined with the next step ‘organise’ which are done post-meeting I often use the action pages of the notebook with this step.

3. Organise - This step involves organising and writing out your action points and/or follow up tasks. As mentioned above I usually do a combination of clarify and organise together over both the notes pages and the action point pages in Meeting Notebook. You can organise them in your usual way – you might write this in a logical order, an order of priority, group them by category and assign due dates. Whatever works for you.

4. Reflect – As part of your post-meeting review and organisation of your action points (the above steps) pick out your ‘immediate’ post meeting tasks. For example if you said you would email someone a copy of a document. For these type of tasks move straight onto the next step: Engage. With the rest of the follow up actions (which you can’t do immediate or within the appropriate time block) work out when and how you are going to action them. For example I usually schedule them in my calendar and incorporate into my to-do list and review these frequently in the normal way.

5. Engage – This step is about getting on with it and actually doing the work based on your organised list that you prepared earlier. Simply work though the items on you action points page and get them done and ticked off before your next meeting.

Our Meeting Notebook is currently LIVE on Kickstarter – Ends Friday 30th January. Get yours quickly.

#Filofax Friday: Daily Habit Tracker

FF (inserts)

We all have habits. Bad and good. Many of us took the opportunity to make a NY resolution to develop a habit. Whether it was to start a good habit, quit a bad one, or just try and make something part of your daily routine. We have a number of FREE habit trackers already in our Prompts for Filofaxers collection including: the 30 day habit tracker (How to use the 30 day habit tracker insert) and the daily default schedule which is designed for time management rather than habit tracking. So we have now created a merger of the two.

Filofax Friday - Habit TrackerThis is a two page insert with room for you to write the habit and tick off each day as you do it. This download is designed as an A5 Insert.

Insert Downloads & Printables will only be available with a Prompts for Filofaxers Subscription. You can get yours for FREE by becoming a mailing list subscriber – don’t miss out – subscribe now.

#Filofax Friday: The Coffee Meeting

FF (inserts)

As part of our #filofaxfriday series, we are reissuing our “Coffee Dates” Insert for the A5 filofax which forms part of our Career Development Series.coffee date

Sometimes is can be hard to even get a coffee meeting in the diary (and the coffee meeting is just the start). This insert helps you schedule your coffee meetings – and a coffee meetings notebook will help you consistently follow-up and continue to attend meetings. After all the people who you keep in contact with are usually the people who you end up doing business with.

While you may want to use the Meeting Notebook for this purpose… it is not what it is designed for (we have a much better solution on the way for that and we are going to give you a couple of tasters in our £5 PDF bundle on our current Kickstarter if you are interested in a preview.)

Insert Downloads & Printables will only be available with a Prompts for Filofaxers Subscription. You can get yours for FREE by becoming a mailing list subscriber – don’t miss out – subscribe now.

Kickstarter Update: We reached our Goal – Thank you!

KickstarterbannerWe have officially reached (and even exceeded) our funding goal.

Thank you to all our wonderful backers for your support so far. If you haven’t shared on social, well, what are you waiting for? Here are some links you can just click to share:

Share on Twitter

Share on Facebook

Share on LinkedIn

Please keep talking about this campaign through social media channels to get the word out.

Stretch Goals

For our stretch goal we hope to add another edition of the Meeting Notebook Collection into the mix and we will need to reach a stretch goal of £300 to give backers of the physical notebooks another option and £5 PDF backers will find some extra templates in their PDF bundle that I will create specially if the Stretch Goal is met (highlighted in bold in the list below).

We will be offering our Career Development Meeting Notebook as the second notebook if our strech goal of £300 is reached.

The Career Development Meetings Notebook will include:

Corporate and Business Goals Pages. Career Pathways and Notes Pages. Personal Goals Pages and Progress Tracker. Project Pages. General Feedback and Achievements Meeting Preparation. Catch Up Meetings – Agenda, Meeting Notes and Action Points Future Plans and Next Steps. Appraisal Preparation. Appraisal Feedback and Next Steps. Future Planning / Promotion Prospects.etc

Once again thank you everyone for your support and don’t forget to keep sharing and spreading the word about our Kickstarter to us help reach our Stretch Goal.

If you haven’t already backed our Kickstarter – find out more!

Using the Meetings Notebook in Conference Calls

As well as face to face meetings you may have a lot of conference calls to attend.

productive

Use a Meeting Notebook to…

1. Help you answer questions

As an attendee you are often called upon and put on the spot. With many voices it can be quite a task to manage the information received during the conference calls let alone trying to focus and pull together the information in the moment as you prepare your responses. In a face to face meeting people can visually see that you are mentally preparing a response. This is not the case in a conference call – your response time has just been cut short. By using a notebook you can record the information as the call progresses and can refer to this information to formulate any answers to questions asked.

If you use a meetings notebook you can also keep to hand any important information that you think you might need.

2. To help you remember what happened in the meeting

Conference calls can be very fast paced and everyone can be distractedT.herefore note-taking can help. Depending on the pupose of the meeting you might also want to record who is saying what and what you said, together with any decision made and any action points.

3. To help you focus

I find that taking notes note in a meeting – helps me focus in a meeting. Conference calls can be full of distractions that you don’t find in face to face meetings. Notetaking can make you focus specifically on what is being discussed.

4. Organise your notes

I find in conference calls the meeting is more likely to go off topic, jump around and change between topics (even when there is an agenda). With a meeting notebook you can create lists for certain subjects.

The notebook can of course be used in this way for all types of meetings but I find it particularly useful in conference call  meetings for these reasons.

The Meeting Notebook – now on Kickstarter

KickstarterbannerThe first notebook in the Meeting Notebooks Collection – the original Meeting Notebook – is now available on Kickstarter!

We are already 51% funded! Help us reach our funding goal by backing and sharing our campaign.

pledge rewards (2)Share our campaign by clicking on the following links:

#Filofax Friday: Project Plan for 2015

FF (inserts)

Kick of 2015 by writing your own Project Plan. Our A5 Project Plan Insert (and prompts) is now available as part of our Prompts for Filofaxers.

The insert has space for 12 projects – you might want to choose a project for different areas of your life or resolve to do one-per-month or you can simply list 12 projects to do over the next year (at any time).

Project Plan 2015

Insert Downloads & Printables will only be available with a Prompts for Filofaxers Subscription. You can get yours for FREE by becoming a mailing list subscriber – don’t miss out – subscribe now.